Day 30 – Productivity Resources

I’m often asked about my systems/resources/etc. – Below are some of my favorites…and I’m always available to answer questions or help you get started!

A word of caution – these are only the tools – you can’t have a million dollar dream with a minimum wage work ethic.  

The legal stuff – I’ll never write nor promote a product I don’t believe in…with that said, this page contains affiliate links, which means that if you click on one of the product links, I’ll receive a small commission –  these small commissions simply help me finance this blog. Thanks for being here.

Let’s get started, shall we…

Apple Products

Apple – I am a huge fan of Apple products from my MacBook Pro to my iPhone – everything from my email to calendar to photos is continuously synced up on one platform. The goal for my electronic life is seamlessness.


Calm (both Mac and iPhone) – I discovered the power of meditation in 2016 during a particularly daunting life chapter and it has absolutely improved my life. By learning to be mindful of habits, thinking patterns, and reactionary impulses, I have been on a journey to retrain my thinking – I am calmer, my thoughts are more focused, and I am learning the magic of this very moment. The Calm app is a GREAT place to start your productivity and organizational journey.



Spotify (both Mac and iPhone) – I’m a music junkie. And it’s a bit ironic but the louder and faster the beat, the better I can focus. The key is finding what works for you. My favorite playlist right now is titled Brain Food.


Way of Life (iPhone) The Way of Life app is a simple and free tool that helps build new habits by using streaks. I love its simplicity and motivation. You can learn more about streaks here.



One Big Thing (iPhone) – The One Big Thing app is a new tool I’ve recently discovered. Its premise is based on Eat The Frog – what’s the biggest thing you can accomplish today and then maybe three smaller things and then the miscellaneous? I’d love to hear your opinion!



Omnifocus (both Mac and iPhone) – handles all my day to day life management. I have tasks set on everything from morning routines, daily to-dos, weekly/monthly workflows, and annual reminders. Having all my day to day life in Omnifocus frees my mind to execute rather than remember.



1Password (both Mac and iPhone) – just as it says – one password – secure storage of all logins, identification numbers, notes, etc. No more login panic.



Evernote (both Mac and iPhone) – I use Evernote for Slay the Chaos documents, client tracking, blog ideas. It’s a great program to group ideas and similar documents together.



Dropbox (both Mac and iPhone) – I have all of my documents from personal finances to insurance premiums to photos stored in Dropbox. If my hard drive crashes or my computer is stolen…I can be back up and running in 30 minutes or so. * I also have a physical back up drive and have set up a quarterly reminder in OmniFocus to back up in the case of cloud-armageddon.



PopClip (Mac) – This app is one of my very favorites. It saves a fraction of time but over time, that time adds up…eliminates the Death by a Thousand Paper Cuts phenomenon. PopClip appears when you select text with your mouse on your Mac, and you can access context-specific actions including copy and paste, send documents to Evernote, change formatting, and much more.


Hazel (Mac) – Another favorite – this beauty can be setup to automatically keep your Mac clean and organized. I currently have mine to automatically file downloaded pictures, delete old files in the trash bin, and to keep my desktop clean – electronic happiness 🙂

Financial Programs

QuickenI LOVE having a program that tracks my finances.  But my college degree is in accounting.  There are many programs out there from the simplest cash apps to workhorses like Quicken.  It’s fairly intuitive and scalable to how deep you want to categorize your money life.  I’d be happy to help you set it up and get you up and running.

Acornsso seriously, this is the best-named app for me – I’m always squirreling away funds and here’s a way to make them work for me.  The program simply rounds up your spending and then invests the funds.  You also have the option of adding multiple funding sources such as a debit card and credit card.  Finally, it gives the option of 2x the rounding and weekly investments. Super simple and a fun way to squirrel away a fun fund! If you decide to sign up we both earn a bonus.


Slay The ChaosYou know it’s awesome because you’re here (thank you!) – the STC blog has fun and engaging entries on how to learn new techniques and apply fresh principles to your mind and home.

Asian Efficiency – LOVE these guys – they have shaped much of my workflows in practice today. Especially the idea of rituals that lead to new habits.

Tailwind – a website designed to help bloggers manage their Pinterest and Instagram marketing. You can click here to get started and we both win (affiliate link).

DJRANCH – shameless plug. While my organization may give you the idea that I have it all together you can read my personal blog and know that I struggle with lots of other challenges…mostly on how to practice the principles taught here in my personal life.


Getting Things Done: The Art of Stress-Free Productivity– Our productivity is directly proportional to our ability to relax. Only when our minds are clear and our thoughts are organized can we achieve effective productivity and unleash our creative potential. This book shows you how to get the chaotic minutiae out of your mind to make way for clear, concise, executable thoughts.

The 7 Habits of Highly Effective People– An oldie but a goodie. I read this book in my twenties and again recently a couple of years ago. I love the idea of beginning with the end in mind as well as knowing that a value driven life is not about arriving – it’s about becoming the person you want to be.

Getting Results the Agile Way, J.D. Meier – learn to harness your motivation and personal productivity – where I first learned about the power of three and how each day is a chance to start over and begin again.

Rising Strong, Brené Brown – Learn how wholeheartedness and being brave can change your life for the better. I especially love the idea that if I can identify the stories I am telling myself, I can alter the endings to those old ways of thinking and behaving. It’s a book about facing our truths and starting a brave revolution in our lives.


Donate Stuff – Schedule a date and place items on your porch – they do the rest!

See ya tomorrow.

Miss a day? You can catch up here.

The legal stuff – I’ll never write nor promote a product I don’t believe in…with that said, this post could contain affiliate links (read more), which means that if you click on one of the product links, I’ll receive a small commission at no extra cost to you – these small commissions simply help me finance this blog.  Thanks for being here.

Donna Matthews

Donna is a passionate soul eager to help others clear the chaos from their minds, souls, and homes with keep it simple, real life, productivity and organizational solutions.