Day 17 – You’ve Got Mail

You’ve Got Mail

You’ve Got Mail used to be a delightful phrase – something to anticipate. Now? I’m so over email. And who isn’t?

You've Got Mail | Slay The Chaos

  • The emails that EVERYONE replies all
  • The emails that someone responds with “okay”
  • The emails that follow up with a call/conversation/text – “Hey, did you get my email?”

What information consumes is rather obvious: it consumes the attention of its recipients. Hence a wealth of information creates a poverty of attention. – Herbert Simon
 


Email is not our friend.

Sure, it has the ability to expedite certain transactions and processes. But for all its convenience, it has become a major distraction and killer of productivity. It is a time thief.


Slay the distraction

Below are a handful of email hacks that can help bring back focus and productivity to your schedule.

Do not check email first thing in the morning. Your morning hours are some of your strongest, most creative brain times. Save your morning time for the things that matter most to your long-term goals. (ahem manifesto)

Do not check email constantly through the day. Pick 2-3 times and knock it out in batches.

The 4 Ds – Do It, Defer It, Delegate It, Delete It
If it’s 2 minutes or less just do it. If it’s yours but will take some time, you can defer it – BUT – best practices would be to put it on a to-do list. Just letting emails sit in the inbox waiting for action is much like a quicksand pit. They tend to get lost. If it is better done by someone else go ahead and delegate – BUT don’t be that guy who punts. Make sure it really belongs to someone else. Finally, with SO MUCH out there you’ve gotta just delete the junk. Spend a minute or two unsubscribing from senders that you rarely read or glance at the emails. You can read more about the 4 D’s here.

Turn off your notifications – I am a sucker for that round red notification and found myself distracted and tempted each time an email came in – so I turned them off. Distraction eliminated.

Until tomorrow,

Miss a day? You can catch up here.


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Donna Matthews

Donna is a passionate soul eager to help others clear the chaos from their minds, souls, and homes with keep it simple, real life, productivity and organizational solutions.

2 Replies to “Day 17 – You’ve Got Mail”

  1. I love these hacks for email! I have noticed by turning off my notifications, it’s also easier to only check email 2-3 times a day 🙂 Now I just need to master these others!

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